Virtual rooms that appeared in the market just a short time ago have already proved to be spaces of a paramount importance for deal execution. Being developed for implementation of merger and acquisition deals, VDRs have proved to be efficient when it comes to realization of deals in multiple spheres and industries such as fundraising, energy, accounting, investment banking, family affairs, real estate, media, life science, biotechnological licensing, financial industries, legal sector, an others. Clinical researches also belong to the list of the industries that may take advantages from a virtual data room use. How can clinical researches gain profit from http://www.datarooms.org/securefilesharing?
Clinical researches are usually unavoidably linked with processing and keeping of large volumes of undercover information: tests’ findings, private profiles of the those involved in studies, etc. Obviously, this information under any conditions should be at danger of loss, leakage, misuse as the consequences may be unsafe and fatal. Thus, those who make contribution to clinical analyses have to check the data security and to find a secure place for keeping the documents. Simultaneously, this sensitive data have to be shared with different stakeholders such as representatives of life science firms, investors, licensing partners, etc. Hence, clinical specialists are expected to keep the information protected and, concurrently, make it accessible to chosen colleagues. A virtual data room is a technology that can satisfy all the mentioned demands.
Mostly, virtual rooms are provided with a strong and holistic protection system that implies such tools as data encryption, firewalls, virus scanning, personally-identifiable dynamic watermarks, two-step user verification process, etc. One of the novel innovations in data security is referred to as “fence view” tool: a Print Screen button is inactive when a room user works inside a virtual room and the possibility of a camera-based assault is reduced.
Along with a multi-level protection system and comfy environment for information keeping, virtual data rooms have many other functions to offer the representatives of clinical studies. For instance, being accessible constantly all over the Earth, virtual repositories enables cooperation between scientists and researchers that work in different regions. At the same time, Q&A section that is a necessary option inherent to a sophisticated virtual platform equipment makes the interaction even more non-problematic: all the verified VDR visitors have a chance to ask and answer the questions considering a certain document and the conversation is linked to the document itself. Thus, the scientist have a chance to not just browse the documents kept in a room but also take part in a significant dialogue via the VDR.
When it comes to clinical trials, it becomes clear that not all the VDR visitors might possess the equal access to the information. Thus, the room users are to be divided into the groups that take into account the adequate level of information disclosure. Virtual rooms provide their visitors with digital rights management that helps the virtual repository owners to select the justified number of permission groups and lay on confines on the data access. The other virtual room instrument, namely – activity tracking, collects the information on all the action that were performed in the repository. The information on who logged into the virtual repository, when, which files were read and how long for is mirrored in an audit report and provides the room administrators with a chance to spot the most energetic and interested VDR visitors.
One additional virtual data room advantage is that it is quite unproblematic to organize and take care of. Such functions as bulk and drag-and-drop uploading features provide the room owner with an opportunity to fill in the data room with all the necessary information in a short period of time. The same instruments must be used to update the virtual platform and to attach the relevant information. For this reason, the virtual repository administrators have an opportunity to quickly renew the information exchanged with colleagues and share with them the newest clinical findings and results. The mentioned features explain why virtual rooms can be helpful during clinical studies: they seem to be perfect environments for storage of highly secret and sensitive files and for keeping cooperation between geographically remote scientists and other groups of interest.